We’ve already covered the basics of delegation methodology (DELEGATION 101) and (5 SIGNS YOU AREN’T DELEGATING ENOUGH), but what if you’re still feeling swamped and just need to get on with it? Below is a quick-start guide to help you pick the right tasks to delegate, the right people to take them on, and how to ensure your delegation plan works as expected.
STEP 1: Identify tasks for delegation. Look at what’s on your plate and determine which items could be done by someone else. Even if it’s just one task, you’ll be doing something positive for your workload and offering another team member the chance to contribute at a higher level. Concerned there isn’t anyone in your PMO qualified to handle any of your tasks? High performers could be good candidates for some quick coaching, and solid performers might benefit from the challenge knowing you’re available for mentoring if they need it.
STEP 2: Prepare the team. If you haven’t been a good delegator in the past, now might be an opportunity to talk candidly with the team about workload distribution. Let them know the evolution of the PMO is at a point where shifting tasks around makes sense, and consider asking them for suggestions. You may discover they already have ideas about which members’ skill sets mesh well with overflow tasks. This is also your chance to set expectations on both sides of the table.
STEP 3: Delegate! Once you’ve selected tasks to delegate and the right team members to take them on, it’s time to hand off the responsibility to the new designee and get out of their way. Be available if they have questions or need additional direction, but don’t hover. Follow up regularly to ensure things are happening according to plan and make course corrections as necessary.