Motion Graphic – The Control Process

The foundation for successful projects is the use of a formal, proactive control process continuously over the life of the project.  Though most studies agree on its importance, the control process tends to be the single most common element that project teams underemphasize. PMAlliance can help implement a best in class, proven control process that does not create an undue burden on the team.

By using our formal approach your teams and executive sponsors will realize a number of advantages:

  1. They will have an early warning system that alerts them to project problems while there is still time to take corrective action

  2. They will have a neutral, non-subjective assessment of the status of the project on a regular basis

  3. They will have a mechanism that will allow project managers to keep the team focused on the project especially when team members are assigned to multiple projects

  4. They will have a process that ensures their project plans are continually updated

In addition to being formal, an effective project control process must also be proactive.  We believe that the emphasis in project control should be placed on resolving future problems rather than “fire fighting” problems that have already occurred.  PMAlliance incorporates a number of important techniques into our Duration-Driven control process that make it proactive:

  1. We require all team members to reconfirm near-term commitments on a weekly basis,

  2. We create a completion-oriented atmosphere where the emphasis is placed on problem solving and achieving results rather than assigning blame,

  3. We work with project managers to create a team environment where it is “safe to tell the truth”

  4. We work to ensure that any deviations or slippage in the plan are dealt-with and resolved quickly.

But how do we do it?  First we start with a good quality, network-based project plan that was developed using our Duration-Driven techniques.

Then on a weekly basis, PMAlliance consultants facilitate a structured, disciplined control process that incorporates the latest technologies for collection, analysis, and reporting of project information.

For project teams to be successful they need to have an accurate and reliable project plan not only in the beginning, but also throughout the duration of the project.  The PMAlliance Control Process ensures on an on-going basis that project teams have an up-to-date project plan they can use to identify problems and make smart decisions that drive the success of their projects.

For more about our project planning approach, check out our video on: Duration-Driven Methodology.

control process by PMAlliance

PMAlliance provides project management consultingproject management training and project office development services.

Release of New Project Management iPhone App

PMAlliance continues its position as a technology leader in the project management industry with the release of its first smartphone application titled Status Mobile.  Status Mobile, currently available in the Apple Store, is designed to support the project management reporting needs for PMAlliance client’s most important projects. While keeping team members, project managers and executive stakeholders updated on the latest status of their projects, the app also acts as a gateway to PMAlliance‘s mobile web-update system.

project management iphone appPMAlliance has a long history of helping companies implement successful project management planning and control processes using the Duration-Driven Planning and Control Methodology.  This project management process combines Project Management Institute best practices with proven, hands-on techniques designed to bring projects in on-time, within budget and to specification.  The Status Mobile smartphone application is another value added technology that will help drive teamwork and communication on the projects that PMAlliance supports.

“We (PMAlliance) are always interested in looking for new ways to add value to our clients through new and innovative technologies,” said Troy McKnight, a Partner at PMAlliance.  “We are extremely excited for our clients to gain access to this next-generation project reporting application.  Having the latest project status available at all times through Status Mobile will help executives make the most informed business decisions.”

To learn more about Status Mobile, check out https://status.pm-alliance.com/

PMAlliance provides project management consultingproject management training and project office development services.

WHAT YOU’RE DOING WRONG WHEN IT COMES TO PROJECT MANAGEMENT PHOTOS

Pictures are useful in many areas of project management, from showcasing improvements to documenting problems. But now and then, project management consulting teams completely flub photos. I’m not talking about taking poor quality images. Instead, a somewhat greater concern is where PMOs either miss the benefits of project management pictures or stumble into procedural problems (or worse) because of a photo.

First, let’s look at an administrative mistake with the potential to give you serious trouble.

You aren’t treating photos as data. PMOs sometimes forget to apply relevant information retention practices to project photos, or they don’t protect pictures against unauthorized access. Photos should typically be treated like a project write-up or other piece of documentation. They may need to be scheduled for review and/or destruction per the organization’s guidelines, or encrypted for safe storage.

Now we’ll talk about why your pictures aren’t as effective as they could be.

You’re relying on pictures to tell the story. Photos convey a ton of info, but use them as visual aids rather than standalone narratives. Viewers might easily misunderstand what your pictures show, and your project could suffer as a result. You may be trying to highlight a new piece of equipment, but what if folks only notice the snazzy tile flooring? Opt to include a bit of text with each photo so viewers know exactly what they’re looking at (or for).

You aren’t including enough candid photos. Glamour shots—of newly installed equipment or screenshots from the latest software program—look great to those involved in the project, but human nature is a funny thing. Instead of focusing on posed (read: sterile) pictures, people will almost always gravitate toward the unstaged photos. If you really want folks to pay attention to your pictures, give them a selection of informal, engaging, and even funny images.

project management photo

 

MAKE YOUR PROJECT MANAGEMENT PHOTOS SING

If a picture is worth a thousand words, then it’s time your PMO made its project photos earn their keep. Stakeholders across the board rely on good pictures—to help them understand what your project will correct as well as to see all that you’ve accomplished so far. We’ve put together some guidelines to help you take great project management pictures that support your message.

Pay attention to quality. Grainy, dark, and out-of-focus pictures aren’t what you need. For photos to convey information and have impact, viewers must be able to see things clearly. And while some cell phones take great pictures, a quality point-and-shoot camera is often a worthwhile investment. Also, consider if you’re likely to enlarge pictures for display at open house events or to show greater detail. In those instances, it may be helpful to use a high-resolution camera.

Give some perspective. Photos that are too close-up or too far away may not give viewers the kind of understanding you want them to have. Be mindful to offer information on scale (a ruler often works for small items, a desk chair or even a car for larger objects, structures, etc.) and take the picture from an angle that makes it clear what you’re focusing on. Also, do your best to minimize the appearance of unimportant items or clutter, so the photo is easy to view and comprehend.

Offer additional information. Supplemental graphics and text will often help to explain the finer details of your photos. If someone in your PMO is skilled with PhotoShop or a similar software platform, you can add all kinds of extra information while also cropping, rotating, and shrinking or enlarging specific areas of a photo. Low-tech solutions, such as post-it notes and arrows drawn with a felt-tip marker, can also get the point across.

PMAlliance uses a team of highly experienced and certified professionals to provide project management consulting and project management training services.

4 Ways PMOs Are Using Video

It seems everyone has a YouTube channel these days, but does video really have a place in your PMO? In almost all cases, the answer is yes. From documenting work processes to showing off your team’s project management prowess, videos can help you woo stakeholders, share information with end users, and even do a little PR. If you aren’t sure where to point the camera, here are some suggestions to get you started.

Continue reading 4 Ways PMOs Are Using Video

PMAlliance | Company Video

http://www.pm-alliance.com
PMAlliance uses a team of highly experienced and certified professionals to provide project management consulting, project management training and project office development services.

Our goal is to give you a competitive advantage through improved project planning and control techniques. Our flexible combination of project management services is tailored to meet your individual needs. We develop long-term partnerships with your team as we work together with the highest level of integrity. Our immediate project management solutions and long-term assistance can transform the way you manage projects.

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